BWHI CAREERS

[vc_row][vc_column][vc_column_text css=""]Position Title: Senior Accounting and Payroll Manager Reports To: Senior Director, Finance Location: Remote, US Based (Preference for candidates based in New Jersey, Atlanta Georgia Metropolitan Area or other East Coast Time Zones) Classification: Full-Time, Exempt About Black Women’s Health Imperative (BWHI) BWHI is the only national organization dedicated solely to solving the most urgent health issues facing Black women and girls. For over 40 years, we have advanced evidence-based programs, informed policy, and translated research to action, working alongside communities and decision-makers to deliver systemic change. Mission: To solve the most critical health issues that Black women and girls face through innovative programs, transformative research, and life-saving policies. Approach: BWHI brings the challenges and disparities affecting Black women and girls to the forefront of national conversation, integrating science, advocacy, and action to eliminate barriers to wellness.

• We Advocate – Advocate for policies that improve health outcomes for Black women and families.
• We Educate and Train – Educate and train the next generation of leaders who will build the Black women’s health movement.
• We Amplify – Amplify the voices of Black women to shift public perception and policies for social change.
• We Mobilize and Engage – Mobilize and engage women and organizations to pursue greater opportunities for gender and racial justice.
• We Promote – Promote evidence and practice-based lifestyle change models that provide strategies for individuals and families to address health inequities.
• We Synthesize, Translate, and Disseminate – Synthesize, translate, and disseminate information and research findings to strengthen the knowledge base on Black women’s health.

We're proud to be Great Place to Work® Certified Position Summary  The Senior Accounting & Payroll Manager is responsible for managing day-to-day accounting operations, payroll administration, accounts payable processing, expense administration, and financial reconciliation activities for Black Women’s Health Imperative. Reporting to the Senior Director, Finance, this role supports the accuracy, integrity, and compliance of BWHI’s financial operations by maintaining strong accounting practices, supporting internal controls, ensuring timely and accurate payment processes, and partnering closely across Finance, Human Resources, Enterprise Operations, program teams, and external service providers. The Senior Accounting & Payroll Manager serves a key operational finance partner in a fast-paced, remote nonprofit environment. This role requires strong technical accounting knowledge, sound judgment, attention to detail, and the ability to manage financial processes with accountability, discretion, and continuous improvement. The Senior Manager will help strengthen accounting procedures, support audit readiness, improve documentation practices, and ensure payroll, vendor, expense, and reconciliation activities are executed accurately and timely. Key Responsibilities Accounting Operations and Reconciliations

• Manage day-to-day accounting operations, including transaction processing, account reconciliations, journal entry support, and maintenance of accurate financial records.
• Perform and/or review monthly general ledger reconciliations and support timely month-end and year-end close activities.
• Prepare, organize, and maintain accounting schedules, supporting documentation, and financial records in alignment with internal procedures and audit standards.
• Support the review and reconciliation of restricted and unrestricted funds, grant-related expenses, and programmatic financial activity, as applicable.
• Identify accounting discrepancies, process gaps, or reconciliation issues and partner with Finance leadership to resolve them in a timely and documented manner.
• Maintain and strengthen accounting procedures, workflows, and internal process documentation to support consistency, accuracy, and continuity. ● Support compliance with organizational policies, grant requirements, internal controls, nonprofit accounting practices, and applicable financial procedures.

Accounts Payable, Procurement Support, and Vendor Management

• Manage the accounts payable process, including invoice review, coding, approval routing, payment coordination, and documentation.
• Ensure invoices and payments are processed accurately, timely, and in accordance with internal approval workflows and budget/account coding expectations.
• Manage vendor onboarding, vendor records, W-9 documentation, payment information, and related compliance documentation.
• Monitor payment timelines, outstanding invoices, and vendor inquiries, escalating issues as needed to ensure timely resolution.
• Prepare and provide monthly accounts payable aging reports and identify items requiring follow-up, correction, or management review.
• Support procurement and contract administration workflows by ensuring appropriate financial documentation, coding, approvals, and payment readiness.
• Prepare and issue annual 1099 forms and support other required vendor-related tax filings.

Payroll Administration and Payroll Accounting

• Administer payroll processing in partnership with Human Resources and external payroll providers.
• Review payroll data for accuracy, completeness, and compliance with applicable policies and regulations.
• Perform payroll reconciliations and payroll-related analysis.
• Manage withholding tax notices and coordinate responses with payroll providers and internal stakeholders.
• Support HR with employee payroll inquiries, as needed.

Corporate Credit Card and Expense Administration

• Manage corporate credit card administration, expense review processes, and related reconciliation activities.
• Monitor employee expense submissions for accuracy, documentation, coding, and compliance with organizational policies.
• Prepare and provide monthly credit card aging, outstanding receipts, and compliance reports for management review.
• Identify and resolve discrepancies, missing documentation, late submissions, or potential policy concerns.
• Support ongoing improvements to credit card, travel, reimbursement, and expense documentation processes.

Audit, Compliance, and Internal Controls Support

• Support annual financial audit preparation, including documentation requests, account schedules, reconciliations, and auditor follow-up.
• Maintain audit-ready files and supporting documentation for payroll, accounts payable, credit card expenses, reconciliations, and vendor records.
• Assist with ongoing audit requests, compliance reviews, and financial documentation needs.
• Support continuous improvement of accounting controls, documentation standards, approval workflows, and process consistency.
• Identify risks or process breakdowns and recommend practical solutions to strengthen controls, accuracy, and accountability.

Travel, Operational Finance, and Cross-Functional Support

• Coordinate travel-related financial processes, reimbursements, payment support, and documentation.
• Support operational finance activities, financial workflow improvements, and special projects as assigned.
• Partner collaboratively across departments to support timely financial processing while maintaining appropriate internal controls and role boundaries.
• Provide responsive, service-oriented support to employees, vendors, and internal stakeholders while upholding financial standards and compliance expectations. Required Education & Experience
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent directly relevant experience may be considered.
• Minimum of 5–7 years of progressively responsible experience in accounting, payroll administration, accounts payable, monthly reconciliations, and financial operations.
• Experience with nonprofit accounting and fund accounting.
• Strong understanding of accounts payable, payroll reconciliation, general ledger reconciliations, month-end close, and audit support.
• Experience preparing audit documentation, financial schedules, reconciliations, and internal control support materials.
• Experience working with payroll systems, external payroll providers, or PEO environments.
• Proficiency with accounting and financial systems, spreadsheet applications, and financial reporting tools.
• Strong organizational skills, attention to detail, follow-through, and ability to manage multiple deadlines in a remote work environment.
• Strong communication, judgment, problem-solving, and customer-service orientation.
• Ability to handle confidential financial, employee, payroll, vendor, and organizational information with discretion and professionalism.

Preferred Education & Experience

• Experience working with ADP TotalSource, ADP Workforce Now, or similar payroll/PEO platforms.
• Experience with QuickBooks, Ramp, or similar accounting, expense management, and corporate card platforms.
• Experience supporting grant-funded programs, restricted funds, or nonprofit financial reporting.
• Experience preparing or supporting 1099 filings, vendor tax documentation, payroll tax notices, and audit schedules.
• Experience supporting procurement, contract administration, travel reimbursement, or organizational finance workflows.
• Experience in a remote, growing, or evolving nonprofit environment.

Personal Attributes

• Mission-Driven & Stewardship-Oriented Understands that strong financial operations support BWHI’s mission, sustainability, and impact for Black women and girls.
• Accuracy-Focused & Detail-Driven Maintains strong attention to accuracy, documentation, reconciliation, and follow-through across accounting, payroll, vendor, and expense processes.
• Controls-Minded & Compliance-Aware Supports internal controls, audit readiness, approval workflows, nonprofit compliance, and responsible financial stewardship.
• Collaborative & Service-Oriented Partner Works effectively across Finance, Human Resources, Enterprise Operations, program teams, vendors, auditors, and external providers while maintaining appropriate controls and boundaries, in a growing and evolving organizational environment
• Discreet & Trustworthy Handles sensitive financial, payroll, employee, vendor, and organizational information with professionalism, confidentiality, and sound judgment.
• Operationally Strong & Process-Oriented Builds and maintains organized workflows, identifies process gaps, and supports continuous improvement across core financial operations.
• Accountable & Results-Oriented Owns deadlines, deliverables, issue resolution, and timely execution in a fast-paced remote nonprofit environment.
• Composed & Solutions-Focused Under Pressure Maintains professionalism and judgment when managing deadlines, audit requests, payroll issues, vendor concerns, or sensitive financial matters.≈

Physical Requirements and Work Environment Physical Requirements :

• Primarily computer-based work with extended periods of sitting.
• Occasional light lifting (up to 15 lbs.) for materials or event setup.
• Ability to travel domestically up to 15% of the time, including overnight trips.

Work Environment & Availability:

• Location: Fully remote; must maintain a quiet, professional home office environment
• Standard work hours are 9:00 AM – 5:00 PM EST, Monday through Friday, with availability for core hours between 10:00 AM – 3:00 PM EST.
• Flexibility to work outside standard hours on occasion for urgent matters, events, or time-sensitive activities.

The estimated base compensation range for this role is $85,000 - 95,000. Actual base pay for a successful candidate will consider skills, experience and location. As a remote-first employer, BWHI offers a competitive total rewards package, including medical, dental, vision and other wellness plans. Alongside, extensive paid time off, observance of 14 national holidays, retirement benefits, life insurance, monthly remote stipend, and an employee assistance program. Paid leave and comprehensive health insurance offered after completion of a probationary period. BWHI is an Equal Employment Employer, committed to equity in the workplace. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local laws. We prohibit discrimination and harassment of any kind and make hiring decisions based solely on qualifications, merit, and business needs. If you require a reasonable accommodation during the application or interview process, please contact us at hr_admin@bwhi.org.[/vc_column_text][/vc_column][/vc_row]