Senior Executive Administrator to the CEO
Full Time
Remote
Reports to: CEO
Location: Remote, some travel required (Preference for candidates based in Washington, D.C. or
East Coast Time Zone)
About Black Women’s Health Imperative (BWHI)
The Black Women’s Health Imperative (BWHI) is the only national organization dedicated solely to advancing the health and well-being of Black women and girls. For over 40 years, BWHI has drivenchange through evidence-based wellness programs, policy and advocacy, and research translation. Centered on health equity and racial justice, BWHI partners with communities, policymakers, and leaders to address the most pressing health challenges facing Black women and to create lasting, systemic impact.
Mission: To solve the most critical health issues that Black women and girls face through innovative programs, transformative research, and life-saving policies.
Approach: BWHI brings the challenges and disparities affecting Black women and girls to the forefront of national conversation, integrating science, advocacy, and action to eliminate barriers to wellness.
■ We Advocate – Advocate for policies that improve health outcomes for Black women and families.
■ We Educate and Train – Educate and train the next generation of leaders who will build the Black women’s health movement.
■ We Amplify – Amplify the voices of Black women to shift public perception and policies for social change.
■ We Mobilize and Engage – Mobilize and engage women and organizations to pursue greater opportunities for gender and racial justice.
■ We Promote – Promote evidence and practice-based lifestyle change models that provide strategies for individuals and families to address health inequities.
■ We Synthesize, Translate, and Disseminate – Synthesize, translate, and disseminate information and research findings to strengthen the knowledge base on Black women’s health.
Position Summary
We seek a highly skilled and mission-driven Senior Executive Administrator to serve as a critical partner to our CEO. This role is a critical extension of the CEO’s capacity – ensuring priorities are advanced, relationships are nurtured, and the organization operates with precision. The ideal candidate will anticipate needs, solve problems before they arise, and thrive in a dynamic environment where priorities shift rapidly, with every action taken contributing directly to advancing health equity and systemic change.
Key Responsibilities
Executive Support
● Manage complex calendars, coordinate meetings, and optimize the CEO’s time for maximum impact, ensuring seamless logistics for all engagements.
● Prepare high-quality briefing materials, presentations, and correspondence for Board, donor, and external meetings.
● Manage complex calendars, coordinate meetings, and optimize the CEO’s time for maximum impact, ensuring seamless logistics for all engagements.
● Prepare high-quality briefing materials, presentations, and correspondence for Board, donor, and external meetings.
● Coordinate and prepare for regular CEO–Executive Vice President check-ins, ensuring clear agendas, relevant materials, and timely follow-up on action items.
● Attend select meetings to capture discussion points, track action items, and ensure follow-through with relevant stakeholders.
● Screen and prioritize communications, managing routine matters independently and escalating as needed.
● Arrange domestic travel, prepare detailed itineraries, and manage related expense reporting and vendor payments.
● Serve as liaison between the CEO and internal staff, Board members, donors, and external stakeholders, anticipating needs and resolving issues proactively.
● Attend select meetings to capture discussion points, track action items, and ensure follow-through with relevant stakeholders.
● Screen and prioritize communications, managing routine matters independently and escalating as needed.
● Arrange domestic travel, prepare detailed itineraries, and manage related expense reporting and vendor payments.
● Serve as liaison between the CEO and internal staff, Board members, donors, and external stakeholders, anticipating needs and resolving issues proactively.
Board Support
● Prepare Board of Directors and Executive Committee materials, including agendas, reports, presentations, and meeting minutes. (“The Board Menu”)
● Coordinate Board meeting logistics, including scheduling, venue or virtual arrangements, and material distribution.
● Track and follow up with the CEO and relevant internal stakeholders on Board and committee action items to ensure timely progress and completion
● Serve as the primary administrative point of contact for Board members, ensuring communications are professional, timely, and confidential.
Fundraising & Stakeholder Engagement
● Support fundraising activities by coordinating donor meetings, preparing briefing materials, and managing stewardship follow-up.
● Assist in planning and executing donor and stakeholder events involving the CEO.
● Maintain and cultivate relationships with key donors, partners, vendors, and service providers on behalf of the CEO.
● Represent the CEO’s office professionally and in alignment with BWHI’s mission and values in all interactions.
Special Projects & Organizational Priorities
● Coordinate high-priority projects and initiatives assigned by the CEO.
● Partner with leadership and cross-functional teams to advance strategic initiatives requiring CEO involvement.
● Monitor deadlines and deliverables to ensure alignment with organizational priorities.
Administrative Excellence
● Maintain accurate and confidential records, files, and databases to support CEO operations.
● Ensure all internal processes and workflows related to the CEO’s office are organized, efficient, and well-documented.
● Identify opportunities to improve systems and tools that enhance the efficiency of the CEO’s office.
● Facilitate seamless coordination by ensuring key information, deliverables, and communications flow effectively between the CEO’s office and both internal teams and external stakeholders
Qualifications & Experience Required
● Bachelor’s degree or equivalent combination of education and experience.
● 8+ years of high-level executive support to a CEO, Executive Director, or other senior leader, preferably in a non-profit, advocacy, philanthropic, or mission-driven organization.
● Prior experience working closely with senior leadership on cross-functional initiatives and strategic priorities
● Proven ability to manage complex calendars, travel, meetings, and communications for senior executives, including board governance activities and donor engagement.
● Bachelor’s degree or equivalent combination of education and experience.
● 8+ years of high-level executive support to a CEO, Executive Director, or other senior leader, preferably in a non-profit, advocacy, philanthropic, or mission-driven organization.
● Prior experience working closely with senior leadership on cross-functional initiatives and strategic priorities
● Proven ability to manage complex calendars, travel, meetings, and communications for senior executives, including board governance activities and donor engagement.
● Exceptional written and verbal communication skills, with the ability to draft, edit, and proofread high-quality materials.
● Strong organizational skills with meticulous attention to detail and the ability to manage multiple priorities in a fast-paced environment.
● Advanced proficiency in Microsoft Office Suite, Google Workspace, and document management systems; experience with Monday.com, Canva, Adobe Acrobat/Creative Suite, and Salesforce or other CRM platforms is a plus.
● Ability to exercise discretion, handle confidential information, and work effectively with individuals from diverse backgrounds.
● Strong organizational skills with meticulous attention to detail and the ability to manage multiple priorities in a fast-paced environment.
● Advanced proficiency in Microsoft Office Suite, Google Workspace, and document management systems; experience with Monday.com, Canva, Adobe Acrobat/Creative Suite, and Salesforce or other CRM platforms is a plus.
● Ability to exercise discretion, handle confidential information, and work effectively with individuals from diverse backgrounds.
Preferred
● Experience in health advocacy, public health, healthcare, or related sectors.
● Familiarity with fundraising processes, donor stewardship, and project management tools.
● Familiarity with fundraising processes, donor stewardship, and project management tools.
Personal Attributes
● Proactive Problem-Solving – Anticipates needs, identifies challenges, and takes initiative to resolve issues effectively.
● Adaptability – Maintains flexibility and composure in fast-paced, high-pressure environments with shifting priorities.
● Professional Presence – Demonstrates strong interpersonal skills, political astuteness, and professionalism in all interactions.
● Discretion & Integrity – Handles sensitive information with the highest level of confidentiality and ethical standards.
● Relationship Management – Builds and nurtures strong, trust-based relationships with internal leaders, Board members, donors, and external partners.
● Mission Alignment – Demonstrates commitment to BWHI’s mission, values, and goals.
● Cultural Competency – Engages effectively and respectfully with individuals from diverse backgrounds and communities.
Physical Requirements and Work Environment
Physical Requirements:
● Primarily computer-based work with extended periods of sitting.
● Occasional light lifting (up to 15 lbs.) for materials or event setup.
● Ability to travel domestically up to 25% of the time, including overnight trips.
Work Environment & Availability:
● Location: Fully remote; must maintain a quiet, professional home office environment
● Work Hours: 9:00 AM – 5:00 PM EST, Monday through Friday
● Standard work hours are 9:00 AM – 5:00 PM EST, Monday through Friday, with availability for core hours between 10:00 AM – 3:00 PM EST.
● Flexibility to work outside standard hours on occasion for urgent matters, events, or time-sensitive activities.
The estimated base compensation range for this role is $70,000 – $80,000. Actual base pay for a successful candidate will consider skills, experience and location. As a remote-first employer, BWHI offers a competitive total rewards package, including medical, dental, vision and other wellness plans. Alongside, extensive paid time off, observance of 13 national holidays, retirement benefits, life insurance, monthly remote stipend, and an employee assistance program.
● Adaptability – Maintains flexibility and composure in fast-paced, high-pressure environments with shifting priorities.
● Professional Presence – Demonstrates strong interpersonal skills, political astuteness, and professionalism in all interactions.
● Discretion & Integrity – Handles sensitive information with the highest level of confidentiality and ethical standards.
● Relationship Management – Builds and nurtures strong, trust-based relationships with internal leaders, Board members, donors, and external partners.
● Mission Alignment – Demonstrates commitment to BWHI’s mission, values, and goals.
● Cultural Competency – Engages effectively and respectfully with individuals from diverse backgrounds and communities.
Physical Requirements and Work Environment
Physical Requirements:
● Primarily computer-based work with extended periods of sitting.
● Occasional light lifting (up to 15 lbs.) for materials or event setup.
● Ability to travel domestically up to 25% of the time, including overnight trips.
Work Environment & Availability:
● Location: Fully remote; must maintain a quiet, professional home office environment
● Work Hours: 9:00 AM – 5:00 PM EST, Monday through Friday
● Standard work hours are 9:00 AM – 5:00 PM EST, Monday through Friday, with availability for core hours between 10:00 AM – 3:00 PM EST.
● Flexibility to work outside standard hours on occasion for urgent matters, events, or time-sensitive activities.
The estimated base compensation range for this role is $70,000 – $80,000. Actual base pay for a successful candidate will consider skills, experience and location. As a remote-first employer, BWHI offers a competitive total rewards package, including medical, dental, vision and other wellness plans. Alongside, extensive paid time off, observance of 13 national holidays, retirement benefits, life insurance, monthly remote stipend, and an employee assistance program.
BWHI is an Equal Employment Employer, committed to equity in the workplace. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local laws. We prohibit discrimination and harassment of any kind and make hiring decisions based solely on qualifications, merit, and business needs.
If you require a reasonable accommodation during the application or interview process, please contact us at hr_admin@bwhi.org.
If you require a reasonable accommodation during the application or interview process, please contact us at hr_admin@bwhi.org.